Event Coordination

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Want to plan a party or event but don’t know where to start? VAE can help! We are here to provide you with everything you need, from ideas, decorations and vendor recommendations. We handle it all and our goal is to ensure that your event goes off without a hitch.
VAE is committed to making your event beautiful and memorable, while making the process as stress- free as possible. We work with you to ensure that every detail is planned and executed perfectly.
From bridal showers, birthday parties, baby showers and more we have your event covered by assisting from the very beginning to the very end of your event. VAE has your next event covered!
Did you know that any event you book with VAE you will receive two planners rather than one for no additional fee? VAE makes your event their #1 priority and work as a team to bring your vision to life plus more.
We can assist with planning your event throughout the Greater Baltimore Region, Frederick, DMV and more! We also love to travel so feel free to ask about your event location.
Check out our Event Coordination Packages below.

Full Event Coordination

starts at $3000
  • Unlimited advice, guidance and planning
  • Unlimited email and phone correspondence with planners
  • Assistance in Venue and Vendor selection and management including our preferred vendor list
  • Maintain ongoing vendor communication
  • Day of Coordination for the event (refer to Day of Coordination Package)
  • Guest list management and seating chart assistance
  • Monthly- biweekly meetings leading up to the day of the event
  • Creation of design and aesthetic of the event including invitations, color scheme, theme of event, rentals, tablescape decor, signage, etc.

Day of Coordination

$200 Per hour
  • Unlimited email and phone correspondence with planners
  • Vendor recommendations as needed
  • Final vendor confirmations 2-3 weeks before event including final timeline distribution
  • Management of vendor arrival and setup
  • Setup of decor including tablescape, favors and other decor items provided by the clients
  • Day of Event Timeline
  • Oversight of all timeline items
  • Google doc to be sent by coordinator for client to complete based on specific details of event to create Day of Event timeline
  • Mood board can be requested by client to assist with ceremony, tablescape decor and reception design

Bridal Shower and Baby Shower Package

$40 per person
  • 3 Hour Shower
  • Set up & Clean up
  • Unlimited email and phone correspondence with planners
  • Tablescape Decor including glassware, plateware, silverware, napkins, candles, etc.
  • Small Floral Arrangements for tables based on the amount of guests attending
  • Vendor Services: recommendations as needed, management of vendor arrival and setup, maintain ongoing vendor communication
  • Mood Board to be created by planner and approved by client to determine theme and decor